Bottled Water service requires 2 requisitions in SAP:
- Monthly cooler rental
- 5 Gallon water deliveries
Monthly Cooler Rental
Use Framework requisition (but do not enter B as in other Service Framework orders)
Header Text:
Item Overview: Choose the type of cooler you have or desire. The Material Group for water is S14 There is a drop down beside the MATERIAL field and all valid material numbers can be seen and chosen using SAP Search.
- Material: Enter Material Number required (N012611/N012609)
- Qty: Enter only 1
- Delivery Date: End Date of the fiscal year (6/30/20XX)
- Tracking No: PC, O, T, R
- Material Group, Description, and Unit of Measure will automatically pull with material number
- Enter other required information (Requisitioner Name, Purchasing Group SB, Cost Center)
Enter one line for each cooler in your department and qty 1 EA. SAP will send that amount to Clear Mountain Water each month for your cooler(s) rental. There is nothing else for you to do for the rental throughout the year.
Use your Inside Delivery Address Number. If you can find one for your location or don’t know it please use 299162. Please don’t leave it as 800 Cottage Drive. Contact your buyer for assistance.
Then <Save> Req.
5 Gallon Water Deliveries
Use Standard requisition
Header Text:
Item Overview: For each line item
- Material: Enter Material Numbers required (line 1 and 2 are required for all reqs)
- Qty: Enter the quantity of your yearly usage from last years PO quantity
- Delivery Date: End Date of the fiscal year (6/30/20XX)
- Tracking No: PC, O, T, R
- Material Group, Description, Unit of Measure, and GL will automatically pull with Material Number
- Enter other information required (Requisitioner Name, Purchasing Group SB, Cost Center, Unloading, and Recipient).
Use your Inside Delivery Address Number. If you can find yours for your location or don’t know it use 299162. Please don’t leave it as 800 Cottage Drive. Contact your buyer for assistance.
Then <Save>.
Note: You will never need to MIGO Water or Coffee service for Clear Mountain/Premium Refreshment. Please sign the Delivery Tickets clearly and save copy for your records. You will not need to send the tickets to accounts payable, we post all invoices within the Procurement Services department.
We will process two separate POs for you.
- The “S” is the monthly cooler auto pay (IP vendor).
- The “P” is the 5 gallon bottled water delivery service and other associated supplies.