• Skip to main content
  • Skip to main content
Choose which site to search.
University of Arkansas for Medical Sciences Logo University of Arkansas for Medical Sciences
Supply Chain
  • UAMS Health
  • Jobs
  • Giving
  • About Us
    • Vision, Mission and Values
  • Strategic Sourcing
    • Business Hours and Location
    • Supplier Application Forms
    • General Forms
  • Central Receiving
    • Receiving Dock Hours and Location
    • Tutorials
      • Create an Automatic Dry Ice Reservation (ZAUTORESV)
    • On-Demand Forms
    • Central Receiving Forms
    • Package Tracking
    • Material Safety Data Sheets (MSDS)
    • UAMS Shipment Addresses
    • Internal Procedures
  • Freight Management
    • Vendor Shipping Guidelines
  • Operations and Logistics Management
    • Asset Management Services
      • Agiliti Managed Assets
      • Agiliti Ordering Procedures
      • Agiliti Contacts
    • Catalogs
    • Supply Chain Forms
  • Contracting
    • Contract Team Contacts
    • Contract Types
    • Mandatory State and Co-op Contracts
    • Search Firm Contracts
    • Services
    • Independent Contractor Services
  • Procurement and Travel
    • Procurement
      • Procurement Contacts
      • Staples Formulary
      • Ordering a Computer in SAP
      • Release Strategy
      • Faculty Moving and Relocation
      • Forms and Instructions
        • Non-PO Payment Instructions
        • How to Attach Files to a Requisition
        • Software Purchasing – IT Reminder
        • Bottled Water Service Requisition
        • Filtered Water Service Requisition
        • Coffee Service Requisition
        • Copier Lease Requisition
    • Travel Management
      • Staff Directory
      • Travel Allowances and Mileage Calculation
      • Car Rental
      • International Travel
      • Hotel Information
      • Official Function Instructions
      • The Bottom Line Quarterly Newsletter
      • Travel Administrator Responsibilities
      • Travel Forms
      • Travel Training Materials
      • UAMS Admin Guide Travel Policy
      • UAMS Credit Card Management
  • Property Services
    • Property Inventory Search
    • Low Value Assets
    • Cardboard Recycling
    • Forms and Manuals
    • Property Services FAQs
  • Green Security and Vendor Information
    • Vendor Check-In Locations
    • Green Security FAQs
  • Mail Processing Center
  1. University of Arkansas for Medical Sciences
  2. Supply Chain
  3. Procurement and Travel
  4. Procurement
  5. Forms and Instructions
  6. Coffee Service Requisition

Coffee Service Requisition

Choose the Standard requisition (NB Purchase requisition)

Coffee Service 1

Header Text:

  • List Department name, requisitioner name, phone number, slot number
  • List Contact person and telephone number
  • Location of delivery
  • Provide Clear Mountain Coffee account number
  • List last year’s purchase order number
  • State that “Coffee Service is for patients and guests of UAMS”
Coffee Service 2

Item Overview:

If material numbers are not known, put “K” in column A (or “P” if grant related) and then highlight the material field which will give you a “drop down” box on the right hand side. Click on icon

Coffee Service 3

This will bring up the following screen. Find the “Material by matl group” tab and enter S18 in the first field and click on the green arrow in the lower left hand side of the field.

Coffee Service 4

This will give you a listing of all items available in the current coffee contract. Highlight the item you wish to order and
click the green arrow in the upper left corner of the field.

Coffee Service 5

This will populate the Material and short text fields along with the Delivery date & Material Group (change the Delivery
Date to the End Date of the fiscal year (6/30/20XX).

Coffee Service 6

At this point the rest of the entry will be similar to the following information

  • Material: enter Material Number for desired item
  • Qty: Enter the estimated quantity to be used for the fiscal year
  • Delivery date: End Date of the fiscal year (6/30/20XX)
  • Enter: PGr (Purchasing Group) as SB, and “Requested by” – your Dept. name and requisitioner
  • Tracking No: PC, O, T, R
  • Material Group, Description, GL #, and Unit of Measure will automatically pull with material number

Hit enter – this will take you to the Account assignment tab in the Item details fields


Item Details: For each line item in the requisition the following fields will need to either be entered or confirmed.

Account Assignment tab: Enter the following fields

  • Cost Ctr
  • Fund
  • Unloading Point
  • Recipient
  • Functional Area
Coffee Service 7

Source of Supply tab: Verify that materials have pulled through the contract. The “Agreement” field will have the contract number and line item of the contract listed. Vendor number “33380” “ERS CLEAR MOUNTAIN COFFEE” will be in the “Fixed vendor” field.

Coffee Service 8

Valuation tab: “Goods receipt” and “Inv. Receipt” boxes should be checked.

Coffee Service 9

Delivery Address tab: If you have an assigned 6 digit number for your department enter it in the “Address” field in the lower right hand corner of the screen, otherwise enter “299162” which will pull up a generic address of 4301 West Markham. Do not leave the default address (800 Cottage Drive) in this field.

Coffee Service 10
University of Arkansas for Medical Sciences LogoUniversity of Arkansas for Medical SciencesUniversity of Arkansas for Medical Sciences
Mailing Address: 4301 West Markham Street, Little Rock, AR 72205
Phone: (501) 686-7000
  • Facebook
  • Twitter
  • Instagram
  • YouTube
  • LinkedIn
  • Pinterest
  • Disclaimer
  • Terms of Use
  • Privacy

© 2022 University of Arkansas for Medical Sciences