- All Software requests require UAMS IT approval before purchase UAMS IT Policy 7.1.01
- UAMS IT Goal – process new software requests within 1 week of submission
- PC Based Software (< or = $500)
- Previously approved PC based software create an SAP requisition –Procurement has the authority to process these requests without UAMS IT approval as long as there is an existing approval for the same product. (I.e. Adobe, Visio, etc.)
- New software – Submit as an IT Incident
- Non-PC Based Software (> $500)
- Submitted as an IT Project Request
- Requires UAMS IT Governance Approval (exhibit A below).
- If approved by the mission level governance, the software purchase request will be forwarded to the Project Coordination Office (PCO) by IT for the required UAMS Executive Committee approval
- Requestors and interested parties will be notified by email regarding status of their request and/or for IT to get additional details
As a reminder, projects that will go to the PCO are:
- Projects Strategic in nature (i.e. have a direct link to UAMS mission and/or strategic priorities)
- Projects that require reserve funding
- Projects that utilize Performance Excellence Resources (i.e. Lean Leaders, Black belts, etc.)
- Projects that effect 2 or more functional areas (i.e. have cross organizational impact)
- Construction Management Projects
- IT Projects of 200+ labor hours
- Software acquisitions if hosted by UAMS or the vendor
- Vendor Selections including consulting engagements if formal bids are issued or if the purchase requires significant operational changes