Before You Start
- Arkansas Procurement Laws and Rules §19-11-203(14) defines goods/services that qualify as exempt commodities.
- See Table A in the Additional Help section of this page for an abbreviated list of exempt commodities.
- Exempt Commodities with a cost ≥ $20,000 do not have to go through source selection.
- Read Help Page – Competitive Bid Quote, Purchases $20,000 – $75,000 before utilizing an exemption to ensure you are aware of source selection requirements and how to confirm exemption from source selection.
- Read Help Page – Sealed Bid, Purchases Over $75,000 before utilizing an exemption to ensure you are aware of source selection requirements and how to confirm exemption from source selection.
Procedures
- When creating a requisition for an exempt commodity, notify the Buyer receiving your requisition about the exemption by indicating the exemption in the Memo field of the requisition form.
- The note in the Memo field should read:
Exemption 19-11-203(14)(__).- The blank space shown above should be filled with the Exemption Order you are claiming applies to your purchase. These instructions are found in the Source Selection Worksheet.
Additional Help and Information
Table A: Select Exemptions Pertinent to UAMS
| Exemption Order | Brief Description |
|---|---|
| A | Advertising |
| B | Animals for research |
| Ci | Commodities available through GPO |
| Di | Commodities for resale in cafeterias, bookstores, gift shops |
| E | Contracts for construction of buildings, facilities, and major repairs |
| H | Fees, including medical and physician fees |
| J | Freight and storage |
| K | Licenses required prior to performance of services |
| M | Livestock for research |
| N | Office machine and technical equipment maintenance |
| O* | Medical items requested by a physician for treatment or diagnosis of patients |
| P | Professional memberships |
| Q | Perishable foods for immediate use |
| R | Postage |
| S | Publications for use in libraries or for other instructional purposes |
| T | Services of visiting speakers, performing artists |
| V | Travel expenses |
| W | Utility services |
| X | Works of art for public display |
| Y | Capital improvements |
| Z | Work force development services, specialized industry training, work force training |
| AA | Proprietary software after initial procurement |
| DD | Repair services for hidden or unknown damages to machinery that is already purchased |
| EE* | Commodities and services purchased by an academic medical center using revenue derived from and used for patient care and hospital enterprises. |
| To read the full list of exempt commodities and their descriptions, you may read §19-11-203(14) in its entirety in the Arkansas Procurement Laws and Rules book. If you are unsure if any of the above exemptions apply to your intended purchase, please reach out to your assigned Buyer or email Procurement@uams.edu with the subject line Exemption 19-11-203(14) Question. | |