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  1. University of Arkansas for Medical Sciences
  2. Supply Chain
  3. Procurement
  4. Procurement Procedures
  5. Pre-Purchase
  6. Sealed Bid-Proposal, Purchases Over $75,000

Sealed Bid-Proposal, Purchases Over $75,000

Before You Start 

  • Purchases over $75,000 require a sealed method of source selection, commonly known as “going to bid” or “putting up for bid.” 
  • Some purchases may qualify to bypass the source selection process. Complete the Source Selection Worksheet to determine if source selection is required or may be bypassed. 
  • There are two methods of sealed source selection. Complete the Source Selection Worksheet to determine which method is most appropriate. 
  • Sealed methods of source selection are coordinated and executed by a Senior Procurement Specialist. 
  • Source selection results in a fully executed expense contract between UAMS and the Supplier. The Requestor will then create a requisition for the item being purchased and include the executed contract and other supporting documents with the Requisition. 

Workflow as Steps 

The exact instructions for a sealed method of source selection will vary depending on which method is used. A Senior Procurement Specialist will coordinate the entire process with you, but, in general, the following steps are required: 

  1. Meet with a Senior Procurement Specialist to work out a timeline and draft various bid/proposal documents. 
  2. Publish a notice in a public newspaper. 
  3. Collect bids/offers from vendors. 
  4. Open (i.e., unseal) offers received from vendors on the established open date. 
  5. Evaluate offers received.  
  6. Send award notice to highest scoring vendor. 
  7. Complete award forms*, proceed to contract execution. 

        * Some circumstances may require additional steps such as issuing a
           correction, receiving an appeal, or sending another award notice
           because the selected vendor did not accept the offer. 

  1. Submit requisition, ensuring to attach executed contract and all other source selection documentation. 

Additional Help and Information 

Help Page – Source Selection 

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Mailing Address: 4301 West Markham Street, Little Rock, AR 72205
Phone: (501) 686-7000
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