Travelers may use their Privately Owned Vehicle (POV) and claim mileage for reimbursement when most advantageous.
Before You Start
- Rate of mileage reimbursement is determined by the State of Arkansas. The rate as of FY2026 is $0.52/mile.
- Mileage reimbursement requests (i.e., Expense Reports) must be submitted within 60 days. Mileage >60 days old may not be reimbursed.
Documentation Requirements
- Distances claimed must be supported by Workday mileage calculations or Google maps.
- Workday will calculate mileage in an Expense Report using the start/end addresses provided. Please note addresses must be exact. Mileage will not be accepted if only city names are used as start/end addresses.
- If the Workday mileage calculations are not leveraged, Google map(s) must be provided to support the mileage being claimed.
- Mileage must have business justification.
- For one-time events such as driving to/from a conference, the business justification will usually take the form of an event flyer/agenda.
- For multiple trips such as for an employee who travels multiple days a week as part of their job responsibilities, the business justification will usually take the form of a mileage log + supporting travel memo.
- Mileage log alone is not sufficient business justification.
- Travel memos should describe the purpose of an employees travel in relation to their job responsibilities and be signed by the traveler’s supervisor.