In-State Trips
Driving is the default method of transportation for in-state trips.
Refer to the options below for specific guidance.
- Personally Owned Vehicle (POV)
Mileage for use of Personal Vehicle (“POV”) is always allowed/reimbursable within the state of Arkansas. - Rental Vehicle
Use of a rental vehicle requires a Trip Optimizer that supports rental as the most advantageous method of travel.
Out-of-State Trips
Flying is the default method of transportation.
Refer to the options below for specific guidance.
- Fly Only
No forms or approvals are required to fly from the traveler’s local airport to an out-of-state destination. - Drive Instead of Fly
Driving (POV or Rental) must be supported by a Driving v. Flying (DvF) worksheet. If the results of the DvF indicate one of the driving options is most cost advantageous, you may proceed with that driving option. - Fly Then Drive
This refers to travelers that fly to their destination then require a rental vehicle upon landing. Out-of-state rentals require pre-approval from the Travel & Expense Reimbursement department. Refer to the Out of State Rental procedures.
Choosing a Less Than Advantageous Method of Travel
If a traveler wishes to use a method of transportation that is NOT supported as most advantageous, they are free to do so, but the following restrictions apply:
- T-Card may not be utilized.
- Traveler will not qualify for full reimbursement. The traveler’s reimbursement will be limited to the amount estimated for the most advantageous method of travel.
- Traveler and/or travel processor should reach out to an Expense Reimbursement Coordinator ahead of travel to confirm maximum reimbursement.