In-State Trips
Driving is the default method of transportation.
Personal Vehicle (“POV”) versus Rental Vehicle will depend on distance being traveled.
Use the general guidance below.
| Average Miles Traveled per Day | Default Method of Travel | Supporting Worksheet |
|---|---|---|
| <150 miles | Personal Vehicle | No worksheet required to support use of POV for trips <150 miles. Use of a Rental for trips <150 miles require a Trip Optimizer that supports Rental as most advantageous method of travel. |
| >150 miles | Rental Vehicle* | Trip Optimizer (TO) In this mileage range, rentals often end up being less costly than personal vehicles. *Complete the TO worksheet to confirm which method is most advantageous. Note this means for trips >150 miles, a TO is required even if using POV. |
Out of State Trips
Flying is the default method of transportation.
If a traveler wishes to drive instead of fly for an out of state trip, driving must be supported by a Driving v. Flying worksheet.
| Supporting Worksheet |
|---|
| Driving v. Flying (DvF) Complete the DvF worksheet to confirm if driving is more advantageous than flying. Note that a DvF is not required for travelers flying out of state. |
Choosing a Less Than Advantageous Method of Travel
If a traveler wishes to use a method of transportation that is NOT supported as most advantageous, they are free to do so, but the following restrictions apply:
- T-Card may not be utilized.
- Traveler will not qualify for full reimbursement. The traveler’s reimbursement will be limited to the amount estimated for the most advantageous method of travel.
- Traveler and/or travel processor should reach out to an Expense Reimbursement Coordinator ahead of travel to confirm maximum reimbursement.