Supply Chain Operations and Logistics Management plays a crucial role in the delivery and inventory management of medical products as well as oversight management of various third-party services to clinical care areas. Major areas of control and responsibility include: Central Supply, OR Supply, Materials Management, Central and Satellite Receiving, Property Services, Movable Medical Equipment, Linen Services, and the UAMS Mail Processing Center.
Operations and Logistics Management takes great pride in what we do. It is our pleasure to serve the needs of the patients, families, volunteers and staff of UAMS. Our office is located on the ground floor of the central building — room G151, across from the Credit Union.
Location and Contact Information
4301 W. Markham St., M/S 571-1
Central Bldg. G151
Central Supply employs twenty (20) full-time employees; responsibilities include servicing the Nursing units for 400+ beds, Cath Lab, Interventional Radiology, and 17 Clinics on and off campus. Central Supply maintains and staffs the HPCS storeroom 24/7. HPCS major responsibilities include inventory management of medical supplies, cycle counting, recalls, monitoring for expiring products, and reconciling patient charges. Inventory par levels and ordering of its 1,800+ items are managed thru the SAP inventory system.
Central Supply can be reached 24/7 by contacting 501-686-6410.
OR Supply employs twenty-five (25) full-time employees. Responsibilities include servicing the OR and all Perioperative areas of the hospital. In addition to maintaining the stock levels of 2,200+ medical items which consists of cycle counting, recalls, monitoring for expiring products in the HP01 storeroom, OR Supply employees pull all OR cases nightly for early morning scheduled and add-on surgeries.
In addition, Central Supply and OR Supply staff duties include stocking and inventory management of 90+ Pyxis units located in nursing units, Cath Lab, Interventional Radiology, clinics, OR suites, and specialty surgical areas of the hospital.
Supply Chain Operations oversees the ordering, stocking, and the maintaining of over 130+ bulk supply rooms throughout the hospital and clinics. Scanners are utilized to help expedite the ordering process.
Central and Satellite Receiving
Central and Satellite Receiving employs sixteen (16) full-time employees. Responsibilities include several logistic functions for the UAMS campus including maintaining a centralized receiving point at the Distribution Center and receiving purchase orders in the SAP system as appropriate to allow for vendor payment. With only a few exceptions, all goods ordered for UAMS are received at Central Receiving. Some items such as large crated equipment, furniture, and some priority packages are usually routed to the appropriate campus dock for carrier delivery.
Central & Satellite Receiving maintains three (3) on-campus satellite locations. These satellite offices are located near the docks of the main hospital, the Outpatient Center, the Biomedical Research 2 building, Jackson T. Stephens Spine and Neurosciences Institute, and Winthrop P. Rockefeller Cancer Institute. Each satellite serves as the primary delivery point to the buildings located in their area. From these satellite locations, Central Receiving delivers non-stock supplies, equipment and some furniture to the campus. In addition, Central Receiving personnel deliver dry ice daily and pick and deliver periodicals from library storage.
Property Services employs five (5) full-time employees. The department’s main function is to ensure that all asset management procedures and guidelines are followed by departments and to conduct property inventories of all assets on campus and at offsite facilities. Property Services assists the Financial Services area in all fiscal audits concerning property records for individual departments or at the campus level. These audits are conducted by federal, state and internal auditors.
To carry out its duties involving property inventories the Property Services department performs the following:
- Conducts annual physical inventories using bar-code scanners with assistance from departmental personnel.
- Tags and enters into the computer system new equipment as it arrives on campus.
- Records the appropriate deletion information into the computer system.
- Processes and retains all property transfers from one department to another.
- Processes all property transfers initiated by faculty arrivals and departures.
- Reconciles additions and deletions with the UAMS General Ledger monthly.
- Releases capital requisitions.
Property Services does the following to perform its Surplus Property function:
- Processes all forms to dispose of surplus property by approved and mandated means.
- Verifies that all outgoing surplus is picked up by UAMS Operational Support Services (OSS).
- Conducts special sales of surplus property in special circumstances judged to be in the best interest of the State of Arkansas.
In addition to the management of all hospital inventories, Supply Chain Operations also oversees the operations of Linen Services which is currently operated by Medline.
Linen Services is staffed from 7 a.m. to 11:30 p.m. and can be reached by calling 501-686-8814 for linen needs and isolation carts. Central Supply covers isolation carts from 11:30 p.m. to 7 a.m.
Movable Medical Equipment and crash carts are operated by Agiliti.
Agiliti is staffed 24/7 and can be reached by calling 501-686-5807. Crash carts and airway boxes can be ordered through the crash cart icon on the Clinical desktop screens.