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Requesting an External Committee Member (ECM)

An External Committee Member (ECM) is a guest of UAMS that will receive reimbursement for travel expenses incurred for a UAMS-related event.

Before You Start

  • Guests must be set up as ECMs in Workday to receive reimbursement.
  • ECMs will receive reimbursement via a check mailed to them via USPS.

Procedure

  1. Open the Create Request task in Workday. Request Type = Request Guest-ECM
    1. Effective Date refers to the date expenses will begin being incurred for the Guest. Effective Date does not refer to the date the Guest arrives in Little Rock.
    2. Guest Address refers to a residential address or PO Box address. Please do not use business addresses.
    3. Purpose of your Guest refers to the business justification for the guest expenses (e.g., faculty recruitment, guest speaker).
  2. Travel & Expense Reimbursement (T&ER) receives the ECM request and creates an ECM profile for the Guest.
  3. Once the ECM has a profile in Workday, Spend Authorizations and Expense Reports for the ECM may be created/submitted.
  4. The ECM profile will be active for a period of six months. If an ECM profile needs to be reactivated after the six-month period, please reach out to T&ER.