Using a Procurement Card (P-Card)

How P-Cards Work

This is an overview of how P-Cards function for the workplace; it does not
represent instructions for use, which are covered in the next sections of this help page.

1 Cardholder uses the card to make a purchase. 2 The charge is uploaded to Workday within 1-2 business days using an integration process with Bank of America. 3 The cardholder uses the Verify Procurement Card Transactions task in Workday to identify the charge and enter funding source information (e.g., cost center) that describes where to get the funds to pay for the charge. This process is referred to as verification. 4 The verification task data is reviewed and approved by the institutional APO. The funding source account ledger ( i.e., Actuals ledger) is debited once the verification task is approved. 5 The P-Card statement is paid by the Treasurer’s Office on the last day of the month.