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Supply Chain

Using a Procurement Card (P-Card)

Some transactions require more than just a receipt to be attached during Verification. See this section for additional information.

Using A P-Card For Official Functions

Before You Start

  • Official Function expenses require a Spend Authorization.
  • UAMS has a list of preferred catering vendors/restaurants. Email procurement@uams.edu or reach out to your Assigned Buyer for information about preferred vendors.

Tax Exemption

  • The cardholder must provide vendors with UAMS’ tax exemption Permit before payment is made so that the vendor may remove tax charges accordingly.

    The UAMS Sales and Use Tax Exemption Permit is available on the Procurement Services Forms webpage.

Verification Attachments

  • The following information and/or attachments are required to verify transactions for official functions:
    1. Spend Authorization number
    2. Official Function Form
    3. Itemized receipt
    4. Sign-in sheet/attendee list

Using A P-Card For Professional Memberships

Verification Attachments

  • The following information and/or attachments are required to verify transactions for membership dues/payments.
    1. Membership Form
    2. Receipt

      Information on receipt must include: vendor name, purchase date, total dollar amount, itemized cost description