Ensure the receipt you turn in has all the necessary information on it.
- Date
- Itemization of fare and fees
- Fare type (e.g., Uber X, Lyft Standard, Uber XL, Uber Comfort)
- Distance traveled
- Start/end addresses
Click here to see an example rideshare receipt containing all the necessary information. Items A-E above are annotated on the example receipt.
Indicate The Purpose Of The Ride
- The purpose of each ride must be indicated on the receipt or in the memo field on the expense line for the ride (e.g., “Hotel to airport”).
Know What Is Reimbursable
- Mandatory fees are reimbursable (e.g., fare, booking fee, surcharges). These fees vary by state.
- Not reimbursable: Tips, premium fees, reservation fees, and waiting time fees are not reimbursable.
- Only standard fare is reimbursable (UberX for Uber, Lyft Standard for Lyft).
- UberXL may be reimbursed only if there are 4+ UAMS travelers sharing the ride. If this is the case, include a list of all the travelers sharing the ride.
- Rides to meals are reimbursable within the immediate vicinity of the hotel/event site. If the hotel/event site has a restaurant in it, rides to meals are not reimbursable.
Travel Processor: If a traveler turns in a receipt for non-standard fare, obtain an estimate for the cost of standard fare using RideGuru.com. Attach the Ride Guru estimate on the line, along with the ride receipt. The traveler will only be reimbursed up to the cost of the estimated standard fare.